Travel and Registration Grants

ACM-W Scholarships for Women Attendance

ACM-W program from the Association for Computing Machinery supports research conferences attendance for women undergraduate and graduate students in Computer Science and related programs. The student does not have to present a research article nor any preliminary results for attending the conference.

Online application form for attending the 10th Joint IEEE International Conference on Development and Learning and on Epigenetic Robotics (ICDL-EpiRob) should be completed until June 15th, with decision notification on June 30th.

Application Form

To apply, you will need to submit the following:

  • your information,
  • details of the conference you want to attend,
  • a statement of why you want to participate in the conference and what you hope to gain from doing so, and
  • a support letter from your advisor.

For an application to be considered for an award, all sections must be completed. The support letter is essential to your application. Applications without recommendation letters submitted by the corresponding application deadline will not be reviewed. Each applicant must set up an ACM web account to complete the application — the account is free to set up.

Further information about application dates for this and other conferences can be found on the official ACM-W Scholarships website.

IEEE CIS Travel Grant Application

The IEEE Computational Intelligence Society (IEEE CIS) will offer a limited number of Travel Grants for:
  • Students (undergraduate or graduate students, from any country)
  • Professional Researchers from Developing Countries
who present one or more papers at IEEE CIS-sponsored conferences. One application system will be used for both students and professionals.

Important Dates

Travel Grant Application Opens Friday, 15th May 2020
Travel Grant Application Closes Monday, 15th June 2020
Travel Grant Award Notification Wednesday, 15th July 2020

Requirements for Students

  • Membership of IEEE (join IEEE here)
  • Membership of IEEE Computational Intelligence Society (join IEEE CIS here). Note that IEEE CIS is listed as an optional society membership under IEEE.
  • A "Proof of University Attendance" on university letterhead certifying that the student carries at least 50% of a regular full-time academic program as a registered undergraduate or graduate student in a regular course of study.
  • A "Recommendation Letter" from the student's supervising professor on university letterhead that the student is the major contributor to the paper and approximately what was the student's contribution to the article in percentage points. Please include for each paper title, the ID number as given by the conference organizers and all co-authors' names. If the student is the sole author of the paper, no letter is needed.

Requirements for Professionals from Developing Countries

  • Be a higher-grade member of IEEE and IEEE Computational Intelligence Society (join IEEE CIS here).
  • Be the author or co-author of an accepted paper at the conference, attend the conference and present the paper.
  • A "Contribution Letter" confirming that you have contributed to at least 50% of the research presented, including paper title, ID number and co-author name of each paper.
  • A "Funding Justification Letter" attesting by an honour-bound signature that the conference registration fee would pose an economic hardship on the applicant, such that they would be unable to attend the conference without the support of the travel grant.

Instructions

  • Browse to the IEEE CIS Travel Grant Application Link.
  • Follow the instructions and fill all the data in the form. Note that, after acceptance, each nominee will be asked to provide proof of student status and recommendation letter (for students), or a funding justification letter and a letter confirming the percentage of involvement (for young professionals). We will request these documents in a second step. They cannot be uploaded in this form.
  • Press "Submit" to complete your application!

Important Notes

  • Applicants must be IEEE CIS members.
  • Only one author per paper will be awarded a travel grant, and an applicant can receive only one grant per year.
  • IEEE/IEEE CIS Membership will be confirmed automatically through the IEEE Member database.
  • Student applicants will be required to present proof of university attendance documentation at the conference.
  • Students who receive travel grants will be expected to volunteer to assist the conference management team. Duties may include assisting with registration, ticket acceptance, audio-visual requirements, and other conference matters. It is not expected that this volunteering will interfere with any student's opportunity to attend most of the technical sessions, nor with presenting their article at the meeting.

Registration Grants for Latin American Students

ICDL offers a limited number of registration grants for Chilean and Latin American students at all levels (bachelor, master, or doctoral studies). Women are especially encouraged to apply.

The grant allows the students to participate in all the conference activities, except for the conference Gala Dinner.

Registration Grant Application Opens Friday, 15th May 2020
Registration Grant Application Closes Monday, 15th June 2020
Registration Grant Notification Wednesday, 24th June 2020

To qualify for a travel grant, the student must:

  • Be an undergraduate or graduate student.
  • Have submitted a regular paper or extended abstract to the conference (indicate paper ID) or submit a motivation letter no longer than 2000 characters.
  • Submit a 2-pages curriculum vitae.
  • Submit a recommendation letter from your thesis supervisor or another professor. This letter must confirm that the person that is applying to the travel grant is a student.

Application procedure: Please read these instructions carefully and complete the following form.

Application Form.

Selection criteria:

  • The submitted paper or the motivation letter.
  • The candidate's previous achievements.
  • The content of the recommendation letter.